The Pew Charitable Trusts

Coordinator, Legal Affairs

1 month ago
Job ID
Legal Affairs
The Pew Charitable Trusts


The Pew Charitable Trusts is driven by the power of knowledge to solve today’s most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.


We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.


Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the public interests.


With offices in Philadelphia, Washington, DC, Brussels and London and staff in other regions of the United States as well as Australia, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.


Legal Affairs:
The Legal Affairs department is responsible for a wide and growing variety of general corporate legal and risk management matters, plus overseeing relationships with outside counsel. The department provides legal advice to the board, senior management and staff regarding all of the institution's activities, from operating projects to fund-raising to programmatic activities. The department is also involved in the design and development of new policies and procedures affecting Pew's operations. The Legal Affairs department is currently comprised of 22 individuals, including 17 legal staff and five compliance staff.

Position Overview:
The Coordinator, Legal Affairs is a non-attorney position that supports the work of the department in a variety of tasks. Primary responsibilities include: supporting the department’s government gift and ethics rules review process; developing and maintaining a variety of databases and e-files; assisting in gathering information for required jurisdictional filings; and conducting research on a wide-range of topics. The position is located in Washington, D.C. and will report to a Director, Legal Affairs, in Pew’s D.C. office.


  • Assist in conducting Legal Affairs’ government gift and ethics rules review process, which includes, but is not limited to: maintaining e-files pertaining to the process; working with Pew staff to meet critical deadlines; assisting in specialized training for staff; and serving as general back up for the Senior Associate responsible for maintaining the gift and ethics review process
  • Develop, organize, and maintain files, databases, and project records relevant to Legal Affairs’ lobbying compliance work and assist in preparing information for required jurisdictional lobbying filings
  • Once appropriately trained, review draft grant and fee-for-service agreements for grammar and substantive errors prior to review by the appropriate attorney
  • Conduct research on a variety of matters important to Legal Affairs
  • Draft memoranda, letters and other documents based upon research conducted and as requested 
  • Handle special projects for Legal Affairs, as requested
  • Maintain comprehensive understanding of the work flow of the Legal Affairs department: keep current regarding administrative systems used, understand scheduling issues, and communicate regularly with staff
  • Participate in activities and meetings and perform other tasks as assigned, including, for example, serving on institution-wide committees
  • Other support duties as assigned


  • Associates degree required; a Bachelor’s degree is preferred 
  • A minimum of one of year of relevant experience is required
  • Ability to handle sensitive and confidential issues in a fast-paced environment
  • Ability to thrive in a process-heavy environment devoted to ensuring compliance with internal procedures
  • Superior verbal and written communications skills, including proofreading and editing, concise expression and excellent language usage and grammar
  • Strong organizational skills, including the ability to set priorities, juggle multiple tasks, organize time, identify resources for projects and track details in a fast-paced, dynamic environment
  • Excellent attention to detail; monitors and double checks work and information for accuracy and quality; ability to pay close attention to detail without losing sight of the bigger picture
  • Demonstrates good judgment, is able to make independent decisions while also raising issues to supervisors when appropriate
  • Motivated to engage with others and exhibits the drive to improve her/his working environment
  • Ability to work collaboratively with staff in the Legal Affairs department and other units regardless of their position within the organization
  • Ability to keep staff in other departments on task and consistently follow-up 
  • Collegial personality and well-developed sense of humor
  • Highest degree of ethics and integrity
  • Strong interpersonal skills, including relationship management, tactful negotiation and diplomacy; maintains a professional demeanor at all times; makes good customer service a high priority
  • Demonstrated proficiency in the use of office and word processing software, databases, spreadsheets and electronic calendars. Knowledge of Microsoft Office (Word, Excel, PowerPoint), PeopleSoft, Salesforce, and Outlook is preferred


Minimal travel to conferences and meetings; occasional travel to Pew’s Philadelphia office


As this is a full-time position, we offer a competitive salary and complete benefit program, including: comprehensive, affordable health care through medical, dental and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to help you maintain a good balance.



The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.


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