The Pew Charitable Trusts

Administrative Assistant, Pew Bertarelli Ocean Legacy

2 weeks ago
Job ID
The Pew Charitable Trusts




The Pew Charitable Trusts is driven by the power of knowledge to solve today’s most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.


We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.


Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the public interests.


With offices in Philadelphia, Washington DC, Australia, Brussels  and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.


The Environmental Portfolio at the Pew Charitable Trusts
For the past twenty-five years, Pew has been a major force in educating the public and policy makers about the causes, consequences, and solutions to some of the world’s most pressing environmental challenges. Our environment work spans all seven continents with close to 250 professionals working full-time at the local, national, and international levels to reduce the  scope and severity of global environmental problems, such as the erosion of large wilderness ecosystems that contain a great part of the world’s remaining biodiversity and the destruction of the marine environment.


Pew has worked in the United States and Canada since 1990 to protect vast stretches of unspoiled wilderness and more recently expanded our land conservation efforts to Australia’s Outback and Chilean Patagonia.  Preserving these places offers an opportunity to conserve wildlife habitat, shorelines and pristine landscapes for future generations.  Our work relies on the sciences of conservation, biology, and economy to advocate for sound solutions to the loss of biodiversity.


In the sea, reforms to how our oceans are managed are essential to address overfishing, pollution, and loss of habitat.  Pew began its oceans program in the United States, focusing on ending overfishing and protecting fragile marine habitat. Since 2005, Pew’s ocean conservation program has expanded around the world and has played a significant role in reforming marine fisheries management in the European Union and on the high seas. Our work is grounded in the best available science and our goal is to reverse the decline of ocean life ranging from sharks and tunas to penguins and whales, and the habitat on which they depend.


Campaign Overview
Pew Bertarelli Ocean Legacy (“Ocean Legacy”) is a project of Pew which works to protect and conserve some of the Earth’s most important and unspoiled marine ecosystems through the establishment of very large, highly protected marine reserves.


In 2006, the Pew Charitable Trusts and several partners launched the Ocean Legacy project in an effort to establish the world’s first generation of great marine parks. After a decade of working with indigenous groups, community leaders, government officials, scientists and other organizations, the project has aided in the creation of nine major marine reserves and has helped safeguard more than 2.4 million square miles (6.3 million square kilometers) of ocean. But even with these successes, less than 3 percent of the world’s ocean has strong protections. Recognizing that new science indicates we need to protect 30 percent of our oceans, Pew and the Bertarelli Foundation created a new partnership with the goal of increasing the number of fully protected marine reserves from nine to 15 by 2022. 

Position Overview
The Administrative Assistant will be based in Washington, DC and assigned to support the Pew Bertarelli Ocean Legacy Campaign.  In this capacity, the Administrative Assistant will be primarily responsible for providing administrative support to the Campaign Director and two Project Directors, all located in DC, and other campaign staff located both in DC and around the world. 


Responsibilities include supporting staff by managing expense reimbursements, coordinating travel, maintaining databases and team calendars, scheduling and preparing for meetings, taking notes, proofreading documents and preparing mailings.  The administrative assistant will participate in regular project meetings and is encouraged to develop a general understanding of Pew’s environment work. The successful candidate will need to be experienced in such a role and be able to demonstrate a high degree of independence and initiative in delivering organizational elements of the role. 





  • Provide administrative support for the Director and Project Directors in Washington, DC, including calendar management and meeting planning.
  • Handle travel arrangements and prepare itineraries for program activities and assist, as needed, with staff and third party travel reservations and planning.    
  • Help prepare for and submit payment expense reports, invoices, and credit card coding reports for directors and other staff, including international staff. Track payments and deadlines, as requested.
  • Handle key administrative functions for the directors and the team including: proofreading and revising documents; coordinating and preparing physical and electronic mailings; updating and maintaining databases; maintaining core documents on shared computer drives, answering telephone calls; scheduling and preparing for meetings; taking meeting notes; copying; faxing; filing; and word processing.
  • Assist with the preparation of organizational planning and evaluation documents and other materials including entering meeting and event information into databases including Salesforce.
  • Contribute to and participate in tasks and special projects as requested.




  • High school diploma required. Bachelor's degree strongly preferred.
  • A minimum of five years of administrative experience in a fast-paced, dynamic environment
  • Outstanding organizational and time management skills; ability to handle several projects at different stages simultaneously and a strong capacity to track details are required.
  • Excellent verbal and written communication skills (including proofreading) and the ability to express oneself concisely and clearly.
  • Excellent listening skills.
  • Attention to detail without losing sight of the bigger picture, conscientious approach to work and ability to anticipate needs and be proactive. Monitors and double-checks work and information for accuracy and quality.
  • Sound judgment and discretion in handling confidential information, as well as the ability to conduct oneself in a courteous and highly professional manner. Makes decisions or choices wisely, after adequately contemplating various courses of action and their potential repercussions. 
  • Ability to understand organizational structure and work through administrative systems and processes. Asks appropriate questions to facilitate work being completed.
  • Flexibility to work as part of a team or independently to meet goals. Ability to work independently with minimal supervision.
  • Strong interpersonal skills.
  • Knowledge of and demonstrated proficiency in the use of the Microsoft Office suite of products and electronic calendar systems is required. Ability to quickly learn software. 


Compensation and Benefits
As this is a full-time position, we offer a competitive salary and complete benefit program, including: comprehensive, affordable health care through medical, dental and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to help you maintain a good balance.


The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.




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