The Pew Charitable Trusts

Administrative Assistant, Outback to Oceans Australia

1 month ago(12/21/2017 9:49 AM)
Job ID
Perth, Western Australia


The Pew Charitable Trusts is driven by the power of knowledge to solve today’s most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.


We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.


Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the public interests.


With offices in Philadelphia, Washington DC, Australia, Brussels and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.


The Environmental Portfolio at the Pew Charitable Trusts
For the past twenty-five years, Pew has been a major force in educating the public and policy makers about the causes, consequences, and solutions to some of the world’s most pressing environmental challenges. Our environment work spans all seven continents with close to 250 professionals working full-time at the local, national, and international levels to reduce the scope and severity of global environmental problems, such as the erosion of large wilderness ecosystems that contain a great part of the world’s remaining biodiversity and the destruction of the marine environment.

Pew has worked in the United States and Canada since 1990 to protect vast stretches of unspoiled wilderness and more recently expanded our land conservation efforts to Australia’s Outback and Chilean Patagonia. Preserving these places offers an opportunity to conserve wildlife habitat, shorelines and pristine landscapes for future generations. Our work relies on the sciences of conservation, biology, and economy to advocate for sound solutions to the loss of biodiversity.

In the sea, reforms to how our oceans are managed are essential to address overfishing, pollution, and loss of habitat. Pew began its oceans program in the United States, focusing on ending overfishing and protecting fragile marine habitat. Since 2005, Pew’s ocean conservation program has expanded around the world and has played a significant role in reforming marine fisheries management in the European Union and on the high seas. Our work is grounded in the best available science and our goal is to reverse the decline of ocean life ranging from sharks and tunas to penguins and whales, and the habitat on which they depend.


Outback to Oceans
Outback Australia and its adjacent remote seas is one of the few great natural areas remaining on Earth. Pew has worked in the Outback since 2007 seeking better protection and management for remote landscapes and seascapes. We work in the four Outback states and nationally co-lead a range of projects and campaigns to obtain durable outcomes for conservation. Fundamental to our work is engaging with local people from different sectors to obtain lasting outcomes that work for people, country and wildlife. Further details of our work in Australia can be found at:

Position Overview
The Administrative Assistant position will provide administrative and office support to the Outback to Oceans Project in Australia. The position will report to the Project Director, Outback to Oceans Australia, and will be based in Perth in Western Australia.


  • Administration and processing of monthly credit card reconciliations, expense claims and GST BAS data compilation (note, this constitutes at least a quarter of the role);
  • Perform general administrative duties including but not limited to: photocopying, managing and generating correspondence, scheduling travel arrangements, , maintaining department directories, and filing.
  • Manage day to day aspects of the Perth office including managing landlord and vendor relationships, procurement, greeting clients, handling of ingoing/outgoing mail, and meeting room bookings both internal and external.
  • Coordinate meetings and appropriate details, take meeting minutes, schedule and set up national and international conference calls.
  • Review and modify documents in Microsoft Word, Excel, and PowerPoint.
  • Monitor, track, and manage calendars in MS Outlook.
  • Regular communication by phone, skype and email with colleagues interstate, and in the United States.
  • Supports projects that improve the efficiency and effectiveness of the team.
  • Assist program staff in the management, development and coordination of Pew’s on ground advocacy.
  • Assist with coordinating and organising public events and meetings needed for the work of the Outback to Oceans campaigns



  • Five or more years administrative experience.
  • Basic knowledge of administrative procedures and Microsoft systems.
  • High school certificate at a minimum; postgraduate qualifications preferred.
  • Aptitude for processing large amounts of detail in processing administrative and financial documents. 
  • Ability to meet deadlines by maintaining a high level of personal organization; ability to develop and move tasks forward with a minimum of supervision.
  • Good verbal and written communications skills.
  • Ability to engage and work easily with people from a range of different Australian cultures. 


  • Experience working within a nonprofit organization.
  • Some knowledge or interest in Australian conservation issues. 
  • Experience at organization of meetings and events.

Compensation and benefits:
We offer a competitive salary and leave package. 

Occasional travel for this position will be required, including attendance at regular national meetings throughout Australia (approx 2 per year), and travel to Pew’s head office in Washington DC (1 trip upon commencing the role).


Application Process


Please click the application link/button and follow the instructions to send a CV and cover letter to the attention of Human Resources.

Applications to close on 25 January 2018.


The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.



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