The Pew Charitable Trusts

  • Coordinator, Institutional Solutions

    Location US-DC-Washington
    Posted Date 4 months ago(1/4/2018 10:01 AM)
    Job ID
    Institutional Solutions
    The Pew Charitable Trusts
  • Overview

    The Pew Charitable Trusts is driven by the power of knowledge to solve today’s most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.


    We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.


    Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the public interests.


    With offices in Philadelphia, Washington, DC, Australia, Brussels, and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.


    Institutional Solutions:

    This internal consulting team designs, delivers, and implements innovative solutions to complex multi-disciplinary organizational issues – addressing new and emerging business opportunities as well as enhancing the effectiveness of current programs and projects. The unit takes on a wide range of high priority institutional initiatives that affect both operations and the rapidly expanding program portfolio. Working individually as well as collaboratively with key stakeholders throughout Pew, including the senior management team and the CEO, the staff applies a broad range of analytical tools and metrics all based in a pragmatic, results-focused approach to the business. Finally, the group oversees the annual institutional planning process and the operations annual planning process, helping to identify critical initiatives and priorities for senior management and the board.


    Position Overview:

    The Coordinator, Institutional Solutions, will work closely with the project team (comprised of a Senior Director, two Directors, an Officer and this Coordinator position). Key activities will include assisting in the development of presentations, reports and project plans; supporting project-related meetings by helping to craft agendas, drafting meeting notes, and keeping track of related activities and follow-up; conducting background research and investigation for projects; maintaining the department’s internal SharePoint site; supporting the operations annual planning process; and managing coding expenses/data entry for the team. 


    The Coordinator will be based in Pew’s Washington, DC office and will report to the Senior Director, Institutional Solutions.


    Under the direction and guidance of the Senior Director, the Coordinator will:

    • Assist team members with the development of presentations, reports, charts, and project plans using PowerPoint, Microsoft Project, Visio, Excel, Word, and other software in the Microsoft Office suite.
    • Support the planning, execution, and coordination of meetings, including helping to draft meeting materials, taking meeting minutes and notes, handling logistics for larger meetings, and tracking follow-up items.
    • Manage the timely and accurate retention and retrieval of department documentation and organize the department’s documents on Franklin, Pew’s intranet and internal collaboration tool.
    • Support ongoing initiatives of Institutional Solutions, such as the Institutional Work Plan and the operations annual planning processes, including helping to develop timelines, input information into Agenda Central, and coordinate the submission of documents to Agenda Services and the Executive Office.
    • Provide editing and proofreading assistance as needed.
    • Provide support to ensure the successful execution of special projects.
    • Manage routine travel arrangements for the team including the processing of reimbursements and other coding of expenses.
    • Establish and maintain relationships with key program and operations points of contact to facilitate the success of the unit.
    • Anticipate the needs of the team and proactively provide background information and materials as necessary.
    • Contribute to and participate in other tasks as assigned.


    • Associate degree required; bachelor’s degree strongly preferred. A minimum of one year of relevant, professional experience required.
    • Excellent written (including proofreading and editing) and oral communication skills, including the ability to briefly summarize the essence of issues.
    • Ability to establish and implement systems to ensure the successful completion of projects and to effectively manage files.
    • Keen attention to detail and excellent organizational skills.
    • Effective time management skills with an ability to balance multiple priorities.
    • Flexibility to work as part of a team or independently to meet goals in a deadline-drive environment. Ability to think proactively, take initiative, and see tasks through to completion with appropriate follow-up.
    • Strong interpersonal skills: articulate and self-assured. Ability to develop productive relationships with colleagues internally.
    • Ability to understand organizational structure and work through administrative systems and processes.
    • Proactive and conscientious approach to work.
    • Ability to work independently with limited supervision. Flexible and able to routinely juggle multiple competing priorities and work in teams of both support and senior staff to meet project goals.
    • Demonstrated proficiency in Microsoft Outlook, Excel, Word, Microsoft Project, and Visio. Excellent PowerPoint skills essential.



    We offer a competitive salary and excellent benefits package.


    The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.



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