The Pew Charitable Trusts

  • Officer, Institutional Partnerships

    Location US-DC-Washington
    Posted Date 3 months ago(2/20/2018 4:54 PM)
    Job ID
    Philanthropic Partnerships
    The Pew Charitable Trusts
  • Overview

    The Pew Charitable Trusts is driven by the power of knowledge to solve today’s most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.


    We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.


    Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the public interests.


    With offices in Philadelphia, Washington DC, Australia, Brussels and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.


    Institutional Partnerships

    Institutional Partnerships at Pew includes Philanthropic Partnerships (PPG) which is responsible for identifying, cultivating, soliciting, and stewarding individual and foundation gifts, as well as Pew Trusts UK and Europe, which oversees institution-wide collaborations and Pew operations in Europe. These are departments with high profile activities that serve the needs of the entire institution and its external constituents. Pew’s portfolio of work is determined by the programmatic senior vice presidents in consultation with the Pew board of trustees. Institutional Partnerships is led by a senior vice president (SVP). 

    Position Overview

    The officer position is responsible for providing strategic support to the senior vice president, institutional partnerships (SVP) across a broad array of topics to enhance overall effectiveness in pursuit of institutional partnerships’ goals. The officer will work closely with the VP, PPG and Senior Director, UK and Europe. Individually and through collaboration with the wider team, the officer will prepare reports, presentations, and materials on key issues related to both PPG and institutional deliverables at the direction of the SVP and will be a key coordinator on behalf of the SVP with PPG’s vice president and senior management team, and the senior director of UK and Europe based in London.


    The Officer has primary responsibility for ensuring high quality, effective and efficient workflow and work product between the SVP, Institutional Partnerships, VP, Philanthropic Partnerships and Senior Director, UK and Europe.


    Due to the strategic nature of the role, the Officer will have the opportunity to actively set priorities that support the efficient working of the office of the SVP, and supporting the outreach and engagement activities of the SVP. By ensuring effective, regular and proactive communications between the office of the SVP, Institutional Partnerships and all other parts of Pew, he/she will contribute to the SVP’s ability to function at maximum effectiveness.


    Management and Coordination

    • As a business partner to the SVP and senior team, develop tools and systems to support and enhance the successful implementation business plans.
    • Serve as a central point of contact and liaison in Washington DC for the senior director, UK & Europe. Support special projects engaging with senior staff in the organization on relevant strategic, policy, and operational issues as required.
    • Ensure the highest and best use of the SVP’s time by establishing systems, processes, and schedules. Make recommendations for change and, where appropriate, oversee implementation. 
    • Manage the development of agendas for retreats and meetings, and ensure timely follow-up for action items. 
    • Develop a thorough understanding of Pew and how it operates; a comprehensive knowledge of its history, culture, programs, and funding base, in order to support SVP effectively. 


    • Coordinate the development of written materials for the SVP ensuring they are complete and accurate before submission.
    • In coordination with PPG’s Donor Relations unit and frontline fundraisers, develop and execute comprehensive prospect cultivation and donor stewardship plans for relationships managed by the SVP. 
    • Participate fully in Pew’s Salesforce constituent relationship management system and, as needed, in PeopleSoft financial systems. Work with the executive assistant to the SVP to document donor interaction and manage prospect and donor portfolios on behalf of the SVP. 

    Institutional Liaison

    • Coordinate responses to all requests from the Executive Office regarding board inquiries and related follow-up items.
    • As directed by the SVP, liaise with the Executive Office regarding tasks, including the documentation of tasks in the system and setting appropriate deadlines; communicate responsibilities and function as project manager to ensure completion.
    • Coordinate with the Executive Office on triweekly agenda development, and oversee preparation of background materials for the SVP. 
    • Oversee development of agendas for SVP check-in meetings with other members of the institutional leadership team. 
    • Participate in annual planning and institutional planning processes, and regular reporting activities to the Pew board and Executive Office. 

    Special Projects

    • Manage multiple complex projects for the SVP, PPG VP, and Senior Director, UK and Europe, and lead special projects as assigned.


    • A bachelor’s degree and at least eight years of broad experience and a documented track record of success within high volume, multi-faceted and highly complex organizations, with a preference for an individual with at least five years’ nonprofit fundraising experience. 
    • Excellent written (including editing and proofreading) and verbal communication skills, including the ability to understand and translate Pew’s mission and interests for partners, donors and prospects with clarity, crispness, and effectiveness and to develop complex written materials, often under tight deadlines, to summarize the essence of large-scale problems and the ways in which Pew is addressing them.
    • A strong sense of diplomacy and instincts for organizational dynamics in order to manage complex and trusted relationships with internal partners tactfully and effectively. This includes the ability to listen, distill information, and suggest new approaches, especially in an environment of rapid and complex change. 
    • Sound judgment and integrity with discretion in handling and securing confidential information, as well as the ability to conduct oneself in a highly professional manner.
    • Ability to manage through influence, with a deep commitment to partnering with individuals across a broad range of skills and abilities. 
    • Action oriented. A decisive, quick study with proven ability to digest information and identify key trends. Outstanding follow-up and impeccable attention to detail. Experience establishing a systematic course of action either within a group or individually to ensure successful project completion.
    • Strong research and analytical skills. Ability to investigate an issue, ask thoughtful questions and recommend possible solutions. Able to build a logical approach to addressing problems by drawing on own knowledge and experience or by seeking other references or resources as appropriate.
    • A task-oriented style, with a focus on achieving clear and ambitious goals. Able to set short-and long-term planning goals in line with priorities and available resources. Demonstrated ability to meet multiple, urgent deadlines by maintaining a high level of organization while delivering a high quality work product. Ability to handle receiving and responding to simultaneous communication through multiple channels, with differing priorities with a sense of calm and clarity. 
    • Intellectually curious, creative and strategic thinker. Able to think out of the box, challenge conventional norms, and try new approaches, with tact and judgement. A team player with a high level of energy, enthusiasm, and dedication to the mission and objectives of Pew. Ability to establish trust and provide counsel in a thoughtful, sensitive and timely manner. 
    • Unflappable, cheerful, optimistic disposition with a sense of humor.
    • Previous international exposure or an interest in cross cultural dynamics would be an asset, as Pew’s work is global, and the SVP, Institutional Partnerships works with individuals and entities around the world. Service oriented, self-motivated, highly driven personality who has the ability to work with minimal supervision. 
    • Knowledge of and demonstrated proficiency in the use of software (Windows, Microsoft Word, Excel, PowerPoint, and Outlook) and the ability to use or learn technology used at Pew, including Salesforce and PeopleSoft.

    Some domestic/international travel may be required for this position.


    Compensation and Benefits
    As this is a full-time position, we offer a competitive salary and complete benefit program, including: comprehensive, affordable health care through medical, dental and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to help you maintain a good balance.


    The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.



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