• Senior Associate, Executive Office

    Location US-DC-Washington
    Posted Date 3 months ago(7/17/2018 12:40 PM)
    Job ID
    2018-5564
    Department
    Executive Office
    Company
    The Pew Charitable Trusts
  • Overview

    The Pew Charitable Trusts is driven by the power of knowledge to solve today’s most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public, and invigorate civic life.

    We are an independent nonprofit organization—the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.

    Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause, and insisting on tangible results. Our projects encourage efficient, responsive governments—at the local, state, national, and international levels—serving the best interests of the people. We partner with a diverse range of donors, public and private organizations, and concerned citizens who share our interest in fact-based solutions and goal-driven investments to improve society.

    With offices in Philadelphia; Washington, DC; Brussels; and London and staff in other regions of the United States as well as Australia, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.

     

    The Executive Office

    The executive office (EO) is a high-energy, high-volume department that serves the needs of the entire institution and its external constituents by supporting the president/chief executive officer. In particular, the office functions as the institutional hub for communications and for building and maintaining key relationships. EO staff gain exposure to a wide range of individuals from inside and outside the organization and have the opportunity to work on diverse projects.

    The Trusts employs a flat management structure, with all senior and executive vice presidents reporting directly to the president. For this structure to be effective, the executive office staff facilitates communications between the president and various departments of the Trusts. In addition, the executive office staff manages relationships and communications with outside constituents, including the board, funders, grantees, consultants, prospective partners, and others. (Media relations is handled by the communications department.)

    EO staff serve three primary functions: (1) management and staffing of the president’s day-to-day responsibilities; (2) coordination of communications and workflow between the president and internal departments; (3) quality control for some institutional communications.

    Position Overview:

    The senior associate is a key position within the writing team of the EO, reporting to and working primarily with the senior manager, an officer, and a second senior associate to produce high-quality written materials for the president, as well as in support of broad institutional initiatives.

    Typical assignments include: drafting emails and letters to a range of internal and external audiences, including donors, other partners and prospective partners, grantees, civic leaders, members of the philanthropic community, and nonprofit leaders; performing quality control on written materials, including editing; executing research in support of writing products to ensure accuracy, utilizing both internal and external resources; tracking incoming writing assignments to ensure they are completed on deadline; and providing oversight of the filing and archiving of the president’s correspondence. In addition, the writing team develops, implements, and maintains editorial policies and standards for the office and acts as in-house consultants for communication efforts for EO colleagues and other program and operating staff as needed.

    The ideal candidate will be extremely detail oriented while also having the ability to see the larger picture, as well as possessing strong oral and written communication and relationship-building skills. He or she will be well-versed in writing in another’s voice, and will be familiar with developing highly responsive, well-researched correspondence in a fast-paced, deadline-driven environment.

    Responsibilities

    • Produce clear, articulate, and on-message communications materials for the EO (and primarily the president) and internal units, including correspondence, and other materials as requested. EO communications, both internal and external, are clear, articulate, and on-message. Ensure communications are of high quality and aligned with institutional strategy and key themes. 
    • Edit work of EO colleagues and, when required, staff from other units. Provide guidance in a constructive, sensitive manner in order to promote staff development and maintain commitment and morale.
    • Mentor EO staff in writing and editing, as well as understanding and usage of EO writing-related processes.
    • Maintain excellent research skills, including building relationships with colleagues in other departments and utilizing the Trust’s various databases and online resources to ensure well-informed, factual documents.


    Core Duties:

    • Maintain full and nuanced understanding of program, operations, and institutional partnerships portfolios in order to effectively identify and communicate cross-cutting issues to colleagues.
    • As appropriate, serve as a resource to staff, answering questions, and providing counsel or training on issues related to the Trusts’ style and writing for the president or other executives.
    • Serve as back-up to the officer (writing) and other senior associate, on an as-needed basis. 

    Requirements

    • Bachelor’s degree is required; a degree in English, communications, or a related field is strongly preferred.
    • Minimum of four years of relevant professional experience.
    • Superior writing and editing skills. Candidate can:
      • Write quickly while maintaining a high level of quality on short deadlines.
      • Write in another’s voice, to adapt to different writing styles, and to edit the work of others. 
      • Synthesize material quickly, to focus on the essence of an issue and to address it both verbally and in writing. 
    • Excellent knowledge of grammar and usage is critical, as well as familiarity with AP style.
    • Demonstrated strong research and analytical skills. Resolves problems creatively and logically. Ability to investigate an issue, ask thoughtful questions, and recommend alternative resolutions as appropriate. Able to build a logical approach to addressing problems by drawing on own knowledge and experience or by seeking other references or resources as appropriate.
    • Strong organization skills, including ability to prioritize tasks, handle multiple assignments (often under tight deadlines) while maintaining a high level of organization.
    • Develops and moves work with some independence. Able to establish a systematic course of action to ensure completion of work on time. A task-oriented style, with focus on achievement and process. 
    • Exhibits sound judgment in practical matters and critical decisions, choosing wisely after contemplating various courses of action.
    • Strong interpersonal skills, including an ability to establish credibility and to interact productively with staff across the organization. Represents the executive office and the president appropriately within the institution. Ability to work well with others in a team environment in a thoughtful, sensitive, and timely manner.
    • Maintains confidentiality; understands and respects the sensitive nature of information and manages this responsibly with great care so that situations are handled discretely, effectively, and efficiently.

    Travel:

    Minimal travel anticipated.

    Compensation

    As this is a full-time position, we offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to help you maintain a good balance.

     

     

    The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.

     

    Please note:

    Applicants must submit a cover letter along with their resume for consideration.

    This position is based in the Trusts’ Washington, DC office.

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