• Senior Associate, Legal Affairs (Paralegal/Database Management)

    Location US-DC-Washington
    Posted Date 3 weeks ago(7/30/2018 3:21 PM)
    Job ID
    Legal Affairs
    The Pew Charitable Trusts
  • Overview

    The Pew Charitable Trusts is driven by the power of knowledge to solve today’s most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.


    We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.


    Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the best interests of the people. We partner with a diverse range of donors, public and private organizations and concerned citizens who share our interest in fact-based solutions and goal-driven investments to improve society.


    With offices in Philadelphia, Washington DC, Australia, Brussels and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.


    Legal Affairs
    The Legal Affairs department of The Pew Charitable Trusts is responsible for a wide and growing variety of general corporate legal and risk management matters in addition to overseeing relationships with outside counsel, and managing board communications and relations. The department’s work continues to grow based on Pew’s change from private foundation to public charity status in 2004, enabling a dramatic expansion of Pew’s charitable activities and increasing the amount and complexity of the department’s work. Legal Affairs provides legal advice to the board, senior management, and staff regarding all of the institution’s activities, from directly operating projects to lobbying, fundraising and grant making. The department is also involved in the design and development of new policies and procedures affecting Pew’s operations. The Legal Affairs department is currently comprised of 32 individuals, consisting of 19 legal staff, five compliance staff, and eight board services members.

    Position Overview
    This position will be responsible for: 1) Assisting the department’s operations liaisons with various internal projects and reports; legal and regulatory filings; internal trainings; and serving as a system administrator and subject matter expert in the department’s new document management system; 2) Assisting in the management of the department’s budget; 3) managing trademark filings and applications; and 4) Providing assistance to the department’s program liaisons as needed.

    The ideal candidate must have a strong paralegal and project management background and should be adept at working both independently and with cross-organizational teams. This position reports to the Director, Legal Affairs and Associate General Counsel and will be based in Pew’s Washington, DC office.


    • Serve as one of two primary subject matter experts and act as system administrator for new departmental document management program;
    • Collaborate jointly with the Officer, Legal Affairs on the review and processing of state charitable registration renewal forms;
    • Maintain a database of states where Pew is registered to do business and file state annual reports;
    • Manage Legal Affair’s compliance with Pew’s conflict of interest policy, including reviewing and responding to new hire conflict of interest forms and to Pew’s annual staff conflict of interest survey;
    • Maintain and update the database of staff affiliations used by Pew’s procurement department;
    • Work as important member of the Legal Affairs team responsible for the opening of new foreign offices;
    • Prepare and file Pew’s business sales tax exemption filings;
    • Update and maintain Pew’s document retention policy and chart;
    • Participate in the department’s budget including the annual review process;
    • Implement changes to certain online trainings issued by legal and compliance staff;
    • Create PowerPoint, other presentation materials and design handouts and other materials for legal staff for distribution;
    • Facilitate the revision of the online domestic and international staff manuals;
    • Act as a contract and document review resource, under the supervision of the department’s program liaisons;
    • Independently manage the creation and maintenance of a lease database;
    • Independently manage the creation and maintenance of a trademark database;
    • Responsible for working directly with outside counsel to file updated trademark registrations and to monitor trademark expirations;
    • Work with internal Pew stakeholders to evaluate any trademarks up for renewal and to gather any necessary documentation required to support the trademark renewal applications, including supervising the work of outside counsel on such renewals;
    • Manage other projects for the Legal Affairs department as requested;
    • Perform legal and internet research;
    • Project manage department projects as assigned;
    • Participate in activities and meetings and perform other tasks as assigned, including, for example, serving on institution-wide committees;
    • Perform other tasks and special projects as assigned;
    • Attend professional development seminars and continuing professional education training to increase knowledge and remain properly informed of legal and regulatory issues.


    • Bachelor’s degree required.
    • Minimum of four years of relevant experience.
    • Strong research skills required.
    • Proficiency with LexisNexis required.
    • Strong project management and organizational skills. Able to set priorities, organize time and identify resources for projects.
    • Able to build and maintain strong relationships while coordinating potentially sensitive projects. Strong interpersonal skills.
    • Excellent written and oral communications skills. Able to conduct research, coordinate resources and synthesize in writing a broad array of information into an easy to understand, concise summary.
    • Able to handle sensitive and confidential issues in a fast-paced environment.
    • Skilled in software applications including databases, spreadsheets, and presentation media. Proficient in creating and manipulating Excel spreadsheets.


    Travel for occasional meetings and conferences.


    Total Rewards
    We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.



    The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.


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