• Coordinator, Program Agenda

    Location US-DC-Washington
    Posted Date 2 weeks ago(11/30/2018 5:24 PM)
    Job ID
    2018-5746
    Department
    Program-Strategy
    Company
    The Pew Charitable Trusts
  • Overview

    The Pew Charitable Trusts is driven by the power of knowledge to solve today’s most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.

     

    We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.

     

    Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the best interests of the people. We partner with a diverse range of donors, public and private organizations and concerned citizens who share our interest in fact-based solutions and goal-driven investments to improve society.

     

    With offices in Philadelphia, Washington, DC, Australia, Brussels and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.

     

    Strategy
    Strategy is a program department within Pew whose goal is to inform critical institutional and program decision making, strengthen the design and implementation of Pew’s work, and generate knowledge that advances Pew’s program objectives. We pursue this goal by (1) enhancing the organization’s efforts to generate ideas for new initiatives and larger bodies of work; (2) applying a wide range of planning approaches that help turn ideas into effective action; (3) using evaluation to improve program performance and inform decision making, (4) ensuring that staff have access to information that meets their needs to design, implement, and manage high performing strategies, initiatives, and campaigns, and (5) collaborating with colleagues in preparing a wide range of planning and other types of documents for consideration by Pew’s board of directors.

     

    Project Overview
    The program planning and agenda unit is part of the strategy portfolio within Pew’s program division. The program agenda team provides content support, scheduling, and communications oversight for program board documents (totaling approximately 230 documents prepared for the board in fiscal 2018) in collaboration with staff across the program portfolios, the executive office, and operations and cross-cutting departments.

     

    Position Overview
    The coordinator reports to the director and supports the process of preparing and producing agenda documents for the Trusts’ board meetings. Key responsibilities include: template set-up, population of content, and formatting and tracking of document status and related communications to participants in the process. The position requires excellent organizational and verbal communications skills and attention to detail. It is based in Pew’s Washington, DC, office.  

    Responsibilities

    • Set up templates for quarterly agenda cycle documents, upload content from PeopleSoft into the documents, as relevant, and, at the end of agenda cycles, complete eFile room submissions.
    • Set up templates for annual program plan scorecards and populate the scorecards with relevant content.
    • Format quarterly agenda cycle documents in accordance with Pew style and annual plan scorecards with the defined scorecard style.
    • Participate in preparations for the annual program plans process, including reviewing and updating messaging and reference materials used during implementation of the process and working with IT and agenda services to test the annual program plans templates.
    • For quarterly agenda cycle documents, serve as lead on: setting up quarterly kick-off meetings and other interim meetings to coordinate within strategy and between program agenda, operations units, and other program portfolios; tracking board document status; and tracking post-presidential workflow (e.g., legal, agenda services reviews). Provide support to the director and associate for coordination within strategy (including communications with review team leaders, review team members, program planning director, senior director, and VP for quarterly agenda cycle documents) and coordination of the inputs and schedules with operations units and program teams.
    • For annual program plans, serve as lead on workflow and on sending reminders and tracking program submissions of annual program plans in the pre-workflow stages of drafting. Support development of the annual program plans review schedule to accommodate reviews by strategy, legal, philanthropic partnership group, agenda services, and the CEO, and provide support on answering questions and troubleshooting throughout the annual program plans preparation process.

    Requirements

    • Associate’s degree required.
    • At least one year of directly related professional experience, preferably in the nonprofit sector/public policy arena.
    • Excellent organizational and time-management skills and the ability to keep track of and complete multiple activities and meet multiple deadlines.
    • Good written and verbal communications skills.
    • A detail- and results-oriented style with a focus on process and achievement.
    • Ability to fit into a creative, fast-paced, and highly professional corporate culture which emphasizes excellence, collegiality, and teamwork.
    • Knowledge of PeopleSoft, Salesforce, and Microsoft Office preferred.

    Travel
    Minimal domestic travel anticipated for conferences and meetings.

     

    Total Rewards
    We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.

     

    The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.

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