• Administrative Assistant, State & Local Government Performance

    Location US-DC-Washington
    Posted Date 2 weeks ago(11/30/2018 5:29 PM)
    Job ID
    2018-5755
    Department
    Program-Government Performance-State & Local
    Company
    The Pew Charitable Trusts
  • Overview

    The Pew Charitable Trusts is driven by the power of knowledge to solve today’s most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.


    We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.


    Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the best interests of the people. We partner with a diverse range of donors, public and private organizations and concerned citizens who share our interest in fact-based solutions and goal-driven investments to improve society.


    With offices in Philadelphia, Washington DC, Australia, Brussels and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect.

     

    Project Overview
    State and local government performance, one of the seven program portfolios at The Pew Charitable Trusts, identifies and advances effective policy approaches that improve state and local government policy. SLGP researches emerging topics, develops data-driven reports and highlights innovative approaches to complex problems. SLGP initiatives currently focus on five areas: (1) positioning policymakers to make decisions that are in the best interest of state and local government’s long-term fiscal health; (2) making state and local government pension plans healthy and sustainable; (3) improving state and local government’s public safety performance; (4) modernizing the civil legal system; and (5) increasing access to effective oral health care.

     

    SLGP makes use of the basic tools required to help explore and advance effective policies, regardless of the issue: credible, timely, and user-friendly research; assessments of public support for change; strategic outreach and dissemination to ensure that good information is widely communicated to decision-makers, media, influential stakeholders, and the public; the capacity to bring together diverse perspectives and find common ground; and the ability to identify and apply approaches that have proven successful elsewhere.

     

    SLGP is led by a vice president and two senior directors who provide oversight over select projects within the portfolio.


    Position Overview
    This position may be assigned to support one or two specific projects and directors initially but those assignments may change as needed as projects constantly evolve. Responsibilities include supporting staff by proofreading documents, preparing mailings, maintaining databases, scheduling and preparing meetings, managing expense reimbursements, and coordinating travel.


    The administrative assistant may participate in regular project meetings and is encouraged to develop a general understanding of Pew’s work. The successful candidate will need to be experienced in such a role and able to demonstrate a high degree of independence and initiative in delivering organizational elements of the role.


    This position reports to the manager, administrative support, state and local government performance. The administrative assistant will be based and support staff in Washington, DC.

    Responsibilities

    • Provide administrative support to the SLGP portfolio and specifically to the Pew-MacArthur Results First Initiative to include calendar management and meeting planning.
    • Assist with events including agenda development, notetaking, material preparation, logistics, onsite support, government official vetting, and post-event reporting.
    • Handle key administrative functions for project staff including proofreading and revising documents, coordinating and preparing physical and electronic mailings, updating and maintaining databases, scheduling and preparing for meetings, copying, faxing, and word processing.
    • Assist with the preparation of briefing books and other materials.
    • Help prepare for and submit payment expense reports, invoices, and credit card coding reports. Track payments, as requested.
    • Handle travel arrangements for program activities and assist, as needed, with staff and third-party travel reservations and planning.
    • Maintain electronic and hard copy files.
    • Coordinate workflow, workload, and cross-cutting needs with the manager, the senior administrative assistant and other administrative assistants within the portfolio. Assist other projects as needed to ensure coverage across the portfolio.
    • Identify project needs and issues and seek methods for resolving them.
    • Contribute to and participate in tasks and special projects as requested.

    Requirements

    • High school diploma at a minimum, college degree preferred.
    • At least five years of administrative experience in a fast-paced, dynamic environment.
    • Demonstrated organizational and time-management skills, including the ability to think strategically, juggle multiple priorities, adjust to changing circumstances, resolve problems creatively and logically, organize time efficiently, and remain attentive to details.
    • Excellent verbal and written communication skills (including proofreading).
    • Ability to take steps to resolve issues by utilizing all available information.
    • Conscientious approach to work and ability to anticipate needs and be proactive. Monitors and double-checks work and information for accuracy and quality.
    • Flexibility to work as part of a team or independently to meet goals. Ability to work independently with minimal supervision.
    • Sound judgment and discretion in handling confidential information, as well as the ability to conduct oneself in a courteous and highly professional manner. Makes decisions or choices wisely, after adequately contemplating various courses of action and their potential repercussions.
    • Ability to understand organizational structure and work through administrative systems and processes. Asks appropriate questions to facilitate work being completed.
    • Knowledge of and demonstrated proficiency in the use of the Microsoft Office suite of products and ability to acquire skills to navigate other Pew software systems quickly.
    • Ability to work professionally and collegially within a creative, fast-paced corporate culture that emphasizes excellence and teamwork.

    Total Rewards
    We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.

     

    The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.

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