• Senior Administrative Assistant, Philanthropic Partnerships

    Location US-DC-Washington
    Posted Date 2 weeks ago(1/3/2019 4:22 PM)
    Job ID
    2019-5790
    Department
    Philanthropic Partnerships
    Company
    The Pew Charitable Trusts
  • Overview

    The Pew Charitable Trusts is driven by the power of knowledge to solve today’s most challenging problems. Pew applies a rigorous, analytical approach to improve public policy, inform the public and invigorate civic life.


    We are an independent nonprofit organization – the sole beneficiary of seven individual trusts established between 1948 and 1979 by two sons and two daughters of Sun Oil Company founder Joseph N. Pew and his wife, Mary Anderson Pew.


    Our work lays the foundation for effective policy solutions by informing and engaging citizens, linking diverse interests to pursue common cause and insisting on tangible results. Our projects encourage efficient, responsive governments – at the local, state, national and international levels – serving the best interests of the people. We partner with a diverse range of donors, public and private organizations and concerned citizens who share our interest in fact-based solutions and goal-driven investments to improve society.


    With offices in Philadelphia, Washington DC, Australia, Brussels and London, and with additional staff in other regions of the United States and around the globe, Pew provides an exciting learning environment and the opportunity to work with highly talented individuals. We are a dynamic, rapidly evolving organization that values creativity and innovative thinking and fosters strong teamwork with mutual respect. 

     

    Philanthropic Partnerships Group (PPG)

    Philanthropic Partnerships Groups responsible for identifying, cultivating, soliciting, and stewarding individual and foundation prospects and donors.

    Position Overview
    The Senior Administrative Assistant, Philanthropic Partnership position is responsible for the operational support of the Senior Director for fundraising and the work of the institutional giving team which consists of one director and a team of four fundraisers. The position will coordinate the daily administrative functions of the group, and have strong writing and customer service relations skills, discretion to handle confidential information, and professionalism and attention to detail. In addition, this position will provide limited support to the Research and Data Strategy team for expense reports and travel reimbursement.

     

    The position is located in Pew’s Washington, DC office.

    Responsibilities

    • Scheduling and planning complex meetings involving multiple locations; preparing meeting materials including developing agendas and accurately recording minutes from meetings.
    • Help gather information for prospect briefings, profiles, and bios and assist in the preparation of documents; Copy edit and proofread documents with careful attention to detail.
    • Assist the senior director for fundraising and the director for institutional giving input data on proposals, gifts, and activities with proposals and gifts in Pew’s constituent relationship management (CRM) system, Salesforce.
    • Managing travel arrangements and creating travel itineraries; Reconciling credit card charges and managing expense reimbursements.
    • Support the day-to-day management of PPG including business card requests, credit card requests, and purchase order and check requests.
    • Manage internal, incoming, and outgoing mail and packages, including distributing mail, facilitating mailings, and preparing and mailing packages.
    • Screen telephone calls with diplomacy and provide preliminary information to internal and external callers as appropriate and direct inquiries and requests as needed; welcomes guests for PPG in person as needed.
    • Maintain paper and electronic files on the shared drive and SharePoint to support prospect and donor communications and project management, ensuring a high standard of archiving and file management.
    • Lead support for PPG’s senior vice president when her support is away, and fill in for and coordinate with other administrative staff in the department as needed.
    • Provide support and participate in other special projects and duties, as assigned.

    Requirements

    • A minimum of a High School diploma and seven years’ administrative experience is required. A Bachelor’s degree is preferred.
    • Strong organizational proficiency, including the ability to set priorities, manage multiple tasks with different deadlines, organize time effectively, conduct research and identify resources for projects; skilled at planning complex meetings.
    • Keen attention to detail and thoroughness in completing assigned duties; ability to focus on detail without losing sight of the ultimate goal, including monitoring and double-checking work and information for consistency, accuracy, and quality.
    • A proactive, collaborative problem solver who can take initiative and set priorities, and who has strong decision-making skills.
    • Superior verbal and written communication skills, including the ability to understand and translate Pew’s mission and interests; the ability to handle with tact and diplomacy important constituents and colleagues, and to manage sensitive and confidential information.
    • Skilled at working both independently and with colleagues across multiple office locations to collaboratively accomplish goals and complete assignments. Team-oriented thinker able to effectively respond to situations involving numerous and sometimes competing organizational constituencies.
    • A commitment to working in a team environment with shared goals; possessing sound judgment, integrity, willingness to try new approaches, and a high level of energy, enthusiasm, and dedication to the mission and objectives of the institution.
    • Knowledge of fundraising preferred.
    • Working knowledge of Microsoft Word, PowerPoint, and Excel, and the ability to learn systems/technology used at Pew, including Adobe,
    • Salesforce, Visio, and PeopleSoft if not already familiar.

    Total Rewards
    We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.

     

    The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law.

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