Senior Associate, Planning – Program Agenda, Strategy (Copy Editing)

Location US-DC-Washington
Posted Date 2 months ago(8/4/2020 7:16 PM)
Job ID
2020-6342
Department
Program-Strategy
Company
The Pew Charitable Trusts

Overview

The Pew Charitable Trusts uses data to make a difference. For more than 70 years, we have focused on serving the public, invigorating civic life, conducting nonpartisan research, advancing effective public policies and practices, and achieving tangible results. Through rigorous inquiry and knowledge sharing, we inform and engage public-spirited citizens and organizations, linking diverse interests to pursue common cause. We are a dedicated team of researchers, communicators, advocates, subject matter experts, and professionals working on some of today’s big challenges – and we know we are more effective and creative collectively than we are individually. With Philadelphia as our hometown and the majority of our staff located in Washington, D.C., our U.S. and international staff find working at Pew personally and professionally rewarding.
 
Wise stewardship of resources allows Pew employees to pursue work that strategically furthers our mission in significant and measurable ways. We collaborate with a diverse range of philanthropic partners, public and private organizations, and concerned citizens who share our interest in fact-based solutions and goal-driven initiatives to improve society. Pew attracts top talent, people of integrity who are service-oriented and willing to take on challenging assignments. We provide competitive pay and benefits, a healthy work-life balance, and a respectful and inclusive workplace. Pew employees are proud of their colleagues, proud of where they work, and proud of the institution’s reputation.
 
The Strategy Portfolio within Program
The goal of the strategy portfolio is to inform critical institutional decisions about Pew’s programs, strengthen the design and implementation of Pew’s work, and generate knowledge that advances Pew’s program objectives. We pursue this goal by (1) enhancing the organization’s efforts to generate ideas for new initiatives and larger bodies of work; (2) applying a wide range of planning approaches to help programs turn ideas into effective action; (3) using evaluation to improve program performance and inform decision-making; (4) ensuring that staff has access to information that meets their needs to design, implement, and manage high-performing strategies, initiatives, and campaigns; and (5) collaborating with colleagues in preparing a wide range of planning and other types of documents for consideration by Pew’s board of directors. The strategy portfolio was created in 2017 through the merger of Pew’s longstanding planning and evaluation department and a new program unit focused on strategy and idea development and has approximately 30 professional staff.
 
Planning – Program Agenda 
Pew’s planning unit, within strategy, works in partnership with program and portfolio leadership and staff to identify, develop, and refine high-profile initiatives in line with institutional and programmatic needs and priorities. Specifically, in partnership with and support of program and portfolio leadership, the unit identifies and explores new public policy and research issues in which Pew might play a role; develops program designs, strategies, and initiatives to address these issues; and reviews, informs, and strengthens existing strategies and initiatives to meet new or revised objectives. The program agenda sub-unit within planning oversees the scheduling of and operational support to the agenda docket process, provides document editing and revision, and facilitates the effective sequencing and approval of board documents between the portfolios, strategy, the Executive Office, and board services (approximately 110 documents prepared for the board in FY20).
 
Position Overview
The senior associate will help lead the team in managing the production and review of all programmatic proposals and reports submitted to the board at its quarterly meetings, totaling 100+ documents each year. The senior associate will engage partners across strategy and the institution to ensure the process is efficient, clearly communicated, and produces high-quality, well-written copy. 
 
The position’s key responsibilities include editing and revising funding proposals, reports, annual plans, and other board documents; scheduling and tracking document submissions by facilitating weekly check-ins and managing the team’s project management software; communicating updates among contributors and reviewers; and utilizing available technology to identify potential needs for improvement and solutions thereof.
 
The position, based in Pew’s Washington, D.C., office, reports to the associate manager, planning – program agenda, strategy. 

Responsibilities

  • Serve as primary editor for funding proposals, reports to the board, monthly board briefings, annual program plan scorecards and overviews, and other board documents as assigned by the associate manager.
  • Serve as a resource for program staff navigating Pew style and the agenda central workflow system; provide training when needed.
  • With guidance from the associate manager, serve as the lead for managing the team’s internal project management software; partner with other units within strategy to analyze resulting data at the end of each quarter to identify themes and pain points and help to determine next steps to resolve them.
  • Identify opportunities to improve or streamline processes within the team and strategy portfolio and work with associate manager and other teams or departments, where appropriate, to implement changes.
  • Provide support to the associate manager on triaging late submissions for quarterly agenda cycle documents and board learning trip preparations.
  • Seek regular input on board documents and production process from operations and cross-cutting units for quality assurance purposes.
  • Work with the coordinator, planning – program agenda, strategy, to draft and circulate reminders about due dates for quarterly agenda documents; coordinate planning document reviews within strategy for quarterly agenda cycle documents; make Peoplesoft updates in relevant documents; and solicit and track inputs and obtain reviews and approvals for board briefings.
  • Serve as a resource to the coordinator on annual program plans processes and workflow.
  • Undertake other duties as assigned.

Requirements

  • Bachelor’s degree or equivalent experience required.
  • At least four years of applicable experience, preferably in editing and document production in the nonprofit sector/public policy arena. 
  • Excellent written and verbal communications skills (including proofreading and copy editing). Clear, effective writing style. Experience and comfort running meetings that may include senior directors, vice presidents, and above is a must.
  • Excellent knowledge of grammar and usage; familiarity with AP style.
  • Strong organizational and time-management skills and the ability to keep track of and complete multiple activities and meet multiple deadlines. 
  • Strong interpersonal skills. Able to develop and manage productive and collaborative relationships.
  • A detail- and results-oriented style with a focus on process and achievement.
  • Ability to fit into a creative, fast-paced, and highly professional corporate culture that emphasizes excellence, collegiality, and teamwork. 
  • Knowledge of Microsoft Office, PeopleSoft, and project management programs preferred.
Travel
This position requires minimal travel to meetings and conferences. 
  
Total Rewards
We offer a competitive salary and benefit program, including: comprehensive, affordable health care through medical, dental, and vision coverage; financial security with life and disability insurance; opportunities to save using health savings and flexible spending accounts; retirement benefits to help prepare for the future; and work/life benefits to maintain a good balance.
 
The Pew Charitable Trusts is an equal opportunity employer, committed to a diverse and inclusive workplace. Pew considers qualified applicants for employment without regard to age, sex, ethnicity, religion, disability, marital status, sexual orientation or gender identity, military/veteran status, or any other basis prohibited by applicable law. 

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